Our Privacy Policy
Privacy Policy for Public Notary WI
Effective Date: 24 February 2025
At Public Notary WI, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, share, and safeguard your information when you use our notary services, including in-person notarizations and Remote Online Notarization (RON), as permitted under Wisconsin law.
1. Information We Collect
To provide lawful notarial services in accordance with Wisconsin Statutes Chapter 140, we may collect the following types of information:
- Full legal name
- Physical and mailing address
- Contact information (phone number, email address)
- Valid government-issued identification
- Documents submitted for notarization
- Audio-visual recordings (for RON sessions, as required by law)
- Signature and biometric data (where applicable)
- Payment and billing information
All data collected is limited to what is required to perform notarial duties and fulfill legal obligations.
2. Use of Information
We use the collected information to:
- Verify the identity of signers as required under Wisconsin law
- Conduct and complete in-person or online notarizations
- Maintain a notary journal and audio-visual records (for RON)
- Process transactions and provide receipts
- Fulfill legal reporting or compliance requirements
- Respond to client inquiries and provide support
3. Remote Online Notarization (RON)
As authorized under Wisconsin Act 125 (2020) and Chapter 140, we provide remote online notarization services. During an RON session:
- Your identity is verified using credential analysis and identity proofing (e.g., knowledge-based authentication).
- A live audio-visual recording is made and securely stored.
- An electronic notarial certificate is attached to your document with a digital signature and seal.
All RON sessions are recorded and retained for at least 7 years, per Wisconsin law.
4. Disclosure of Information
We do not sell or rent your personal information. We only share your data under the following conditions:
- With government authorities or courts when legally required (e.g., subpoena)
- With technology providers strictly for the purpose of enabling RON (e.g., video conferencing platforms, secure document storage)
- With your explicit consent
- As part of regulatory audits or investigations by the Wisconsin Department of Financial Institutions (DFI)
All third-party service providers are required to adhere to strict privacy and security standards.
5. Data Security
We employ industry-standard safeguards to protect your information, including:
- Encrypted storage of RON recordings
- Password-protected access to electronic journals
- Physical security for paper journals (when used)
- Use of secure, DFI-compliant RON platforms
While we take appropriate measures, no system can be guaranteed to be 100% secure. Please notify us immediately if you suspect a data breach involving our services.
6. Record Retention
Per Wisconsin law:
- A notary journal (electronic or paper) must be maintained for all notarial acts.
- Audio-visual recordings from RON sessions must be securely retained for a minimum of 7 years.
- These records are only accessible by the notary or under lawful demand by an authorized party.
7. Your Rights
Under applicable privacy laws, including Wisconsin statutes and potentially federal privacy regulations, you may have the right to:
- Access the personal data we have about you
- Correct inaccurate information
- Request deletion of your data (subject to legal recordkeeping requirements)
To exercise these rights, please contact us using the information provided below.
8. Third-Party Services and Links
If we use third-party services (such as identity verification platforms or payment processors), their privacy policies will govern how your data is handled on their platforms. We encourage you to review their policies independently.
9. Policy Updates
We may update this Privacy Policy to reflect changes in laws or our practices. Updates will be posted on our website with a new effective date. Continued use of our services after any changes indicates your acceptance of the updated policy.
10. Contact Us
If you have any questions about this policy or how your data is handled, please reach out:
Public Notary WI
Notary Public Commissioned in Wisconsin
Phone: +1-980-355-5989
Email: np@notarypublicwi.com / jr.notarypublicwi@gmail.com
Mailing Address: 1314 S 1st Street, Suite 157, Milwaukee, WI 53204-2405
Website: NotaryPublicWI.com
